managing school trips
No one can seriously doubt the value of school trips to
the education and personal development of young people but they require a major
amount of planning and attention to detail by those in charge, and a familiarity
with the laws and regulations that govern such activities.
to take account of this can lead, at best, to a disappointing experience for students,
parents and teachers and, in the worst scenario, injury, death and possible court
The governing body's responsibility
The governing body, through the senior management team, needs to ensure that mechanisms
are set up within the school for school trips to be planned effectively and safely.
A school policy on the organisation of school trips should
be drawn up. The policy will identify roles, such as the one described below,
and take account of guidelines issued by the LEA.
step procedures for planning and organising trips should be explicitly and unambiguously
mapped out. This should also include a plan for managing a serious crisis should
the unthinkable occur.
A senior teacher should have responsibility
A senior and experienced member of staff should be given the responsibility by
the senior management team for co-ordinating all residential trips. Their role
would be as follows.
- to support any teachers planning
a residential trip
- to co-ordinate a calendar of proposed
trips and inform parents
- to ensure all aspects of school
policy and LEA policy was being adhered to.
- to manage
any budgets relating
- to school journeys
liaise with the SeniorManagement Team
provide or organise any relevant In-Service Training
that a good school will want to encourage teachers to organise trips for the benefit
of its pupils, this level of support needs to be in place to provide the necessary
staff development for those without relevant experience.
staff may need advice on relevant local, national and international regulations;
risk assessment processes; staffing of trips; liaison with parents; liaison with
tour operator; managing budgets.
Preparing a calendar of trips
in advance is helpful both to the school and to parents. The school can plan its
staffing and cover requirements more effectively and identify which staff can
appropriately accompany individual trips. For example, it would not be helpful
for the exams co-ordinator to take part in a trip during May and June.
will be able to make an informed choice about which trip they wish their children
to go on, knowing that another one will not suddenly be put on the menu once they
have made a choice.
Helpful advice, publications and articles
on managing aspects of school trips can found from:
for Education and Employment
Department of Trade and Industry
Association of Teachers and Lecturers